Boys & Girls Club @ H. Fletcher Brown

“Post Positive Behavior Management (for staff, this is different from the "Club Conduct" that is posted-- refer to your staff handbook for this policy)”

“Ensure personnel files are complete. Staff #3, 11, and 12 need annual review of abuse and neglect (signed). Staff #5 needs to get re-fingerprinted and eligibility results Staff #9 needs: PD plan, abuse and neglect, orientation, OCCL Health and Safety training, application/resume, job description, references, declaration, drug/alcohol statement, adult abuse registry check, health appraisal with TB test, release of employment, and 2 attempts at service letters.”

“Send completed 2025-2026 Parents Right to Know Log”

“Ensure children's files are complete. Child #2, 3, and 7 need blood lead results”

“Ensure staff take Administration of Medication training every 5 years, the following either need to renew or take it for the first time: Staff #5, 6, 7, 8, 9, 10, 11”

“Ensure there is a monthly activity plan (lesson plan/unit) posted. Ensure parents can see daily schedule posted.”

“Please ensure personnel files are complete. Training hours including 2 in Health and Safety: Staff #1 (12 hours), #2 (9 hours), #3 (9 hours), #4 (9 hours), #5 (12 hours), #6 (8 hours), #7 (12 hours), #8 (9 hours), #10 (9 hours), and #11 (18 hours). A signed PD plan is needed for: Staff #2, #3, #4, #5, #6, #8, #10, and #11. Annual abuse and neglect is needed for: Staff #5, #6, #10, and #11 Adult Health Appraisal with TB test is needed for: Staff #9.”

“Ensure Parents Right to Know Log is kept up-to-date with new students and tours. Please send a log signed by parents of children who started May 2024-May 2025.”

“Ensure child files are complete. Child #12 needs a health appraisal and immunization record. Child #13 needs screen time permission. Child #14 needs a school-age health appraisal.”

“Transportation: Ensure all vehicles used to transport children have current registration. Send copies for all 3 vehicles. Send updated drivers licenses for the current drivers.”

“Send copies of current vehicle insurance and liability insurance documents to OCCL.”

“Ensure all staff files are complete. All full-time staff need 18 training hours, part-time staff need 9 training hours. All staff need a current PD plan signed and dated by the staff member and the administrator, except Staff #12. Complete staff files for Staff #2, #3 and #4 needed. Send all documents to OCCL.”

“All staff need current first aid and CPR certification except Staff #10, #11, #12 and #14.”

“Ensure all children's files are complete. Child #2 needs a health appraisal and Child #5 needs a health appraisal and immunization record.”

“All refrigerators must be kept at 40 F and colder and freezers must be at 0 F. Replace thermometers and send a picture to OCCL.”

“Repair toilet in girl's bathroom, the toilet is not flushing properly.”

“Send copies of monthly evacuation drills and post monthly fire prevention checklist, January 2024 - April 2024.”

“Completed renewal applications must be submitted at least 60 days before license expiration. Submit your renewal application to OCCL.”

“Staff #3, 5, 7, and 9 need an annual review of abuse and neglect in their files. Staff #6 needs an eligibility letter in the file. Staff #7, 9, 10, 12, 13 need eligibility letters in the file. Send to OCCL. Staff #2 and #14 need health appraisals and TB results. Send to OCCL.”

“Staff #1, 2,3,5,6,7,8,9,10,11,12,12,14 need OCCL Health and Safety Training for Child care professionals in their files. Staff #10 needs drug/alcohol statement in their file.”

“Staff #'s 1,2,3,4,6,7,8,10,11,12,13,14 need training hours. 18 credit hours for full-time staff and 9 credit hours for part-time staff. All need health and safety.”

“Staff #'s 1, 2, 3, 4, 6, 7, 8, 10, 11, 12, and 13, need to complete health and safety training. Send the document to OCCL. Staff # 1, 2,3,4,5,6,7,10,11,12,13, and 14 need a PD plan signed and dated in their files.”

“Child #7, and #9 both need blood lead screenings. Send documentation of testing and results to OCCL.”

“Make/Create an attendance document to reflect transitions and # of children in the group at all times. Send to OCCl.”

“Travel first aid kits need eye patches, thermometers, safety pins, pencils/note pads, and cold packs. Send pictures to OCCL. The faucet is broken in the girl's bathroom and the trash can outside the front door is broken. Replace the trash can, fix the faucet, and send pictures to OCCL.”

“Send Screen time permission for child #3 and child #7. Send a copy to OCCL.”

“Staff need the following training hours: Staff #1 - 15 hours Staff #2 - 18 hours Staff #3 - 16 hours Staff #4 - 6 hours & medication test Staff #6 - 16 hours Staff #7 - 16 hours Staff #9 - 15 hours”

“Staff files were missing the following: - Professional Development plan for Staff #1, 2, 3, 4, 5, 6, 7, and 8. - Annual review of abuse and neglect needed for Staff #1, 4, 7, 8, and 9. - Orientation needed for Staff #4 and 8. - Eligibility form needed for Staff #4. - Adult abuse registry check for Staff #4. - Health Appraisal for Staff #4 and 8. - Attempt to send service letters for Staff #4 and 8. - Choose a site assistant trained in day-to-day operations and have them sign form. - Updated CPR/First Aid needed for Staff #6 and 3.”

“Ensure bottled cleaners are labelled - send a picture when complete.”

“Indoor area items: - Remove the broken black bookshelf from the main area. Remove or repair broken green chairs from the first room on the right.”

“A thermometer is needed in the left refrigerator as student items were seen stored. Send a picture of thermometer at 40* or below.”

“Repair the corner of the wire fence facing the building to eliminate the hazard of injury.”

“Renewal application needs to be notarized. Send a copy.”