Boys & Girls Club @ Smyrna Elementary School

“Ensure child files are complete. One child needs blood lead screening results.”

“Ensure the Medication Administration Record (MAR) is complete. Child #1 has an inhaler on site. The MAR for the inhaler was not signed by the parent/guardian.”

“Purchase an emergency water supply.”

“Ensure staff files are complete. One staff member needs a professional development plan. Two staff members need administration of medication training and/or certification. One staff member needs CPR and first aid certification. One staff member needs orientation. Two staff members need OCCL health and safety training. Two staff members need employee declaration. Two staff members need eligibility letters. Two staff members need an adult abuse registry check. Three staff members need adult health appraisals with TB results. Two staff members need release of employment history and corresponding service letters.”

“Ensure child files are complete. Two children need blood lead screening results.”

“Purchase bandage tape, first aid guide, gauze pads, pencil/note pad, plastic bag, roll gauze, safety pins, splints, triangle bandage, and tweezers for the first aid kit.”

“Purchase additional emergency supplies that include enough foods that will not spoil, and bottled water to serve to enrollment for up to 24 hours. This specialist observed two 12 pack cases of 8 oz water bottles and two 12 pack boxes of pop tarts.”

“Designate and train a staff member who is at least a SASA in the day-to-day operations for when the SAA is absent.”

“Ensure staff files are complete Staff #1 needs FA/CPR certification and a professional development plan Staff #2 needs a professional development plan”

“Ensure staff attendance is documented on a daily basis. One staff month was not signed in. This was corrected at the visit when the staff member signed in.”

“Ensure child files are complete Child #1 needs a health appraisal with immunizations Child #4 needs a health appraisal with immunizations Child #5 needs a health appraisal with immunizations Child #6 needs a health appraisal with immunizations Child #7 needs a health appraisal with immunizations Child #8 needs days and hours to attend”

“Renewal applications are due 60 prior to license expiration. OCCL received the renewal application on 07/28/2024”

“Ensure staff files are complete. Three staff need Health and Safety for Child Care Professionals training, two staff need letters of eligibility on file, and one staff need an adult abuse registry check and a health appraisal with TB results.”

“Ensure exact arrival and departure if staff is documented.”

“Ensure child files are complete. Four children need lead blood test results and one child needs a health appraisal and immunization record on file.”

“Ensure children's personal belongings are not touching and labeled.”

“Ensure staff files are complete. Staff #1 needs an annual abuse and neglect review. Staff #2 needs a professional development plan and abuse and neglect review. Ensure staff files are physically present for all staff. Files were not present for Staff #3 and Staff #4. This was discussed and agreed to comply.”

“Ensure child files are complete. Child #5 needs a health appraisal. Child #10 needs emergency transportation permission.”

“Purchase additional food and water to allow shelter in place for 24 hours.”

“Ensure staff files are complete. Staff #1 needs a professional development plan. Staff #3 needs two attempts for a service letter.”

“Ensure child files are complete. Child #1, Child #3, and Child #4 need date of enrollment. Child #1 needs a health appraisal and immunization record. Child #2, Child #4, Child #6, and Child #10 each need an MAR for their medications.”

“Purchase an eye patch for the first aid kit.”

“Ensure supervision and staff-to-child ratio is maintained. LS Sommer observed one staff inside the cafeteria with 21 children while another staff took the remaining seven children to the bathroom. As the children finished using the bathroom, they were not staying with the staff member and continued to enter the cafeteria adding to the improper staff-to-child ratio. This was discussed and corrected when all staff and children were together in the cafeteria.”

“Ensure staff-to-child ratio and supervision are maintained at all times. LS Sommer observed children going to the bathroom alone by leaving the cafeteria. Staff stated they thought standing in the doorway between the cafeteria and hallway would allow supervision. LS Sommer explained the doorway is a threshold and when children or staff cross it, it affects the staff-to-child ratio and supervision. This was corrected when a group of children were taken to the bathroom by a qualified staff, leaving a second staff member alone with 15 children.”

“Ensure staff-to-child ratio and supervision are maintained at all times. LS Sommer observed children going to the bathroom alone by leaving the cafeteria. Staff stated they thought standing in the doorway between the cafeteria and hallway would allow supervision. LS Sommer explained the doorway is a threshold and when children or staff cross it, it affects the staff-to-child ratio and supervision. This was corrected when a group of children were taken to the bathroom by a qualified staff, leaving a second staff member alone with 15 children.”

“Ensure staff-to-child ratios are maintained at all times with qualified staff. An aide was alone inside the cafeteria with six children. This was corrected when a second staff member entered the cafeteria.”